Registering for Classes

Important Notice: All students are required to annually accept the “Financial Responsibility and Electronic Consent” agreement terms before accessing any online services for that academic year. Acceptance of these terms must be renewed annually. Upon entering your student portal you will be prompted to accept the agreement terms for the current academic year. Go to the Student Account page for more information.

Before registering for a class, please make sure you are aware of all of Rockhurst's dates for add/drop and registering. If you have questions concerning registration, or adding or dropping a class, contact the Registrar's Office at registrar@rockhurst.edu or call 816-501-4048.

Glossary of Terms on Student Actions

ADD/DROP – this option exists from the time when Registration opens and extends to the end of the first 7 days of the semester. Students may Add or Drop any course through the student registration option located within their Rockweb portal. Undergraduate students will need to use their assigned Registration PIN to complete Add/Drops. During this Add/Drop period students may add or drop any class and their account charges will automatically adjust to match their new registration hours. A ‘dropped’ class may result in a refund unless the student’s enrollment status does not change (i.e. full-time student dropping a class but who remains registered for at least 12 hours will not receive a refund).
WITHDRAWAL – beginning on the 8th day of classes, students may no longer Add or Drop classes, but only have the option to Withdraw from classes. The Withdrawal process may not be completed through the student’s registration portal but must be completed by using the “Change of Registration” form found under “QuickLinks” on the webpage www.rockhurst.edu/academics/registrar. A grade of ‘W’ (withdrawn) will appear on the student’s transcript for any withdrawn class.
CANCELLATION – this term is only used to refer to incoming new students who notify the university (normally through the Admissions advisor) any time before the last day to Add/Drop that they have decided not to attend. Their student record is then Cancelled.
CHANGE OF REGISTRATION REQUEST FORM – often referred to as the ‘Add/Drop’ Form – this is used by all students for any class Withdrawal; also used by incoming new students who wish to add or drop a class during the Add/Drop period since they do not yet have access to the student registration portal.
TOTAL WITHDRAWAL – this applies to any student who completely withdraws from 100% of classes, and leaves the university. All Undergraduate students who wish to leave the university at the end of a semester are directed to the Retention office to complete an exit checklist to guarantee they visit all appropriate offices. Students who withdraw during the middle of a term are also required to submit the ‘Change of Registration Request’ Form to the Registrar, with all required signatures. This action ensures the withdrawal process is completed in the BANNER system.

Who Can Register

Continuing graduate & bachelor's degree-seeking and new students who have been admitted to Rockhurst University. (First time Rockhurst students must register with advisor assistance)
Those students not admitted as degree-seeking students may be admitted as Unclassified, Non-Degree Seeking Students. (Must register in person)
Full-time faculty & staff may be eligible for tuition remission benefits (see HR for details).

When to Register

It is the student's responsibility to be aware of all registration dates.

Graduate students may begin on assigned registration dates.

Undergraduates students may begin registering on your assigned registration date. Your registration date is based on your student classification. For registration purposes, your student classification is based on the hours you have completed (it does not include your current enrollment).

Student Classification

Credit Hours Earned	Classification
90+ Hours	Senior
60-89 Hours	Junior
30-59 Hours	Sophomore
0-29 Hours	Freshman

Class Adds, Drops, and Withdrawals

Students may add or drop any class from the time of registration until the final day for add/drop (7 calendar days after the start of the semester). Dropped classes during this period result in 100% refunds except if after the drop the student remains in full-time status (registered in 12-18 credit hours).

Terms

Rockhurst University defines its terms as follows:

Full Term Semester - 16 weeks

Session A - 1st 8 weeks of the semester (classes are completed at an accelerated rate)

Session B - 2nd 8 weeks of the semester (classes are completed at an accelerated rate)

You may register for one term or any combination of terms within a semester.

Saint Luke's College of Nursing and Health Sciences - Accelerated students should select terms indicating Accelerated Nursing.

How to Register

First, you need to decide on the classes you want to take using the catalog and course schedule along with your degree evaluation found on Rockweb Student Self Service.

You may want to review the core requirements
You must then meet with your advisor who will assist you (Undergraduates will receive their Registration PIN which is required to register from their advisor)

Next, log in to the Campus Portal and go to Rockweb/Web Portal

Once in Rockweb complete the steps below:

Click on Student
Click on Registration
Click on Registration Status (if needed) to make sure you're eligible to register. (see Registration Errors for Time Ticket Error)
Click on Add/Drop Classes
Select the Term you want to register for (Example: Fall 2016)
Click on Submit
Enter Registration PIN (You obtain this 6-digit number from your advisor. This is not required for Graduate Students.)
Click on Submit PIN

**NOTE** If you receive an error message see Registration Errors for help troubleshooting your error. If you have a hold that will prevent you from registering, please contact the appropriate office.

To view your hold type, click View Holds at the bottom of the page or go to the Student tab and then Student Records and View Holds.
Place your cursor in the course reference number (CRN) field and enter the number directly.
If you don't know the CRN, click on Class Search. You will need to select a Subject and choose Course Search (this will bring up a list of all classes for a subject) or Advanced Search (will give you the option to put in a specific course).

**NOTE** You can select 8-week sessions in the Class Search by choosing Advanced Search and select the Part of Term field.

Select the checkbox to the left of the class/section you wish to register for.

**NOTE** If you are adding a Science course with a separate lecture and lab, you will need to enter both CRN's before selecting Register or you will receive a co-requisite error. Proceed to the step below to see how to add both CRN's to the worksheet.

Click on Add to Worksheet to add the CRN to your list of classes you wish to register for (choose this option if you need to register for a course that requires a co-requisite such as Biology). Next, choose Class search and find the next CRN and click Add to Worksheet.
Click on Register, to add the class to your schedule.
In Current Schedule (shown above the Add Classes Worksheet), Confirm that each course has a "WEB REGISTERED" message in the Status Column.
Some classes may appear below with Registration Errors. For a summary of error see Error Messages.
Submit Changes to save.
Use the drop-down list in the Action column to drop/remove courses.
Submit Changes to save.
Print/Confirm your class schedule from the Student Tab and Student Detail Schedule or Week at a Glance.

**NOTE** You can add/drop via Rockweb thru the first 7 days of the semester.

Registration Errors

Below is a list of errors that you might incur and how to resolve it should it happen to you during your online registration session.

CLOSED SECTION: This error indicates the selected class already has a full capacity. Students must completed a ‘Closed Course Petition’ to be added to a Waitlist for the course.

TIME TICKET ERROR: This error indicates you are attempting to register prior to your eligible registration date. Please check your number of completed credit hours (not including your currently enrolled hours) for your student classification.

PRE-REQUISITE/TEST SCORE ERROR (PREQ): This error message indicates that you have attempted to register in a course that requires you to first complete another course or meet test score guidelines, as specified in the course description. You’ll need to either select another course or contact the professional advisor in your college for an override.

CLASS RESTRICTION: This error message indicates that you have attempted to register in a course that requires you to have attained sophomore, junior, or senior standing, as specified in the course description. You’ll need to either select another course or contact the professional advisor in your college for an override.

CO-REQUISITE ERROR (CORQ): This error message indicates that there is another course that must be taken in the same semester as the course you’ve attempted to register for. The specific course that must be taken concurrently is listed in the error message field. You’ll need to register for both classes to resolve this problem.

LEVEL RESTRICTION: This error message indicates that you have attempted to register for a course that doesn’t match your current student level of either Graduate or Undergraduate. You’ll need to obtain approval from the instructor and the appropriate dean to take this course, and you’ll need to contact the professional advisor in your college for an override.

LINK ERROR: This error message indicates that there is another course that must be taken in the same semester as the course you’ve attempted to register for. The specific class will be listed in the error message field. You’ll need to register for both classes to resolve this problem.

TIME CONFLICT ERROR: This error message indicates that you have scheduled two classes for the same time period. The system will accept one course and reject another. The error message will specify the courses in conflict. You’ll need to select another class or section to correct this problem.

COLLEGE, MAJOR, DEGREE, PROGRAM, CAMPUS ERROR: These errors indicate that you haven’t been admitted to a specific program. You must be admitted to the program in order to register for the class.

Prerequisites and Co-requisites

Courses which are required to be taken prior to enrollment in other courses are called Prerequisites.

As you register you may receive an error message indicating that you have not met your prerequisite requirement. The system will not allow you to register for the class. You should contact your advisor or your dean’s office if you believe you have satisfied the requirement through transfer courses, testing, etc. which the system does not recognize. Prerequisites must be completed with a passing grade. You cannot take a course and its prerequisite in the same semester. You will find prerequisites listed in the course descriptions in the Rockhurst catalog.

Courses required to be taken in the same semester are called co-requisites. Many science courses, for instance, have co-requisite labs that must be taken in the same semester.

Maximum Credit Hours

There is a maximum credit hour limit (18 hours) for both Graduate and Undergraduate students. A student must have permission from the Academic Dean in order to exceed the limit. Credit hours over the limit will be assessed an additional fee.

Note - Summer terms are shorter in length so the number of credit hours for Undergraduate students is limited to a maximum of 9 credit hours.

Audit

Those students taking courses for interest or development and not with the intention of seeking credit or a degree may enroll in courses for audit. Auditing students are not required to do course work or take examinations, but are expected to attend regularly. Course fees for credit and audit are the same. Students may not change from audit to credit after registration. Audit classes are not eligible for financial aid.

Accessibility

It is the policy of Rockhurst University to provide reasonable accommodations for students defined as disabled in Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990, and other applicable law. Students in need of accommodations must identify themselves to the Access Office and provide appropriate documentation of their disability. The office then is able to facilitate reasonable accommodation for equal access to academic and other University-administered programs. If you need help with registration or other academic services, contact the Access Office is located in Massman Hall, Room 7, (816) 501-4689.

Course Schedule Type

Courses may be delivered through a variety of ways. The method through which a course will be delivered is identified under "Schedule Type" in the online Course Schedule. Students may search for the schedule delivery type that best suits their needs.

100% On-Campus Course Option:
- Schedule Type of CBC = "Classroom-Based Course": In these courses, all students attend face-to-face (F2F) class sessions in a classroom.
Hybrid Course Options (Blend of On-Campus and Online):
- Schedule Type of OH1 or OH2 = "Online Hybrid Course": These courses have one of the following hybrid formats, which may include options for students to engage entirely remotely, entirely F2F, or a combination of the two. Instructors will contact the students in each of their classes prior to the start of classes to clarify all details about the particular hybrid model being used and when students will meet face-to-face (F2F):
  - Schedule Type of OH1: In this model, all students will be enrolled in the face-to-face (F2F) class section on campus. However, some students will be scheduled or choose to attend a F2F class session on campus, while at the same time other enrolled students will join the class session online via technology such as Zoom.
    - Example: A Philosophy course meets on Mondays, Wednesdays, and Fridays from 10:00 until 10:50 a.m. in Arrupe 116. All students are expected to attend the class sessions on campus. However, if a student is not able to attend the F2F session on campus (such as due to illness) the student can notify the instructor and attend the class online via Zoom from 10:00 to 10:50 am.
  - Schedule Type of OH2: In this model, all students will be enrolled in the face-to-face (F2F) class section on campus. However, some students will be scheduled or choose to attend a F2F class session on campus, while other students engage in the class session online using asynchronous technology. Each F2F session in the classroom will be recorded using technology. The class recording is posted on Canvas for students to watch, along with asynchronous learning activities.
    - Example: A Chemistry course meets on Mondays, Wednesdays, and Fridays from 9:00 until 9:50 a.m. in Science 125. All students are expected to attend the class sessions on campus. However, if a student is not able to attend the F2F session on campus (such as due to illness), the student can notify the instructor and watch a recording of the class session online after the video is posted on Canvas.
- Schedule Type of CH3 or CH4 = "Classroom Hybrid Course": These courses have one of the following hybrid formats, each of which includes some amount of required face-to-face (F2F) learning (typically, at least 50%). Instructors will contact the students in each of their classes prior to the start of classes to clarify all details about the particular hybrid model being used and when students will meet face-to-face (F2F):
  - Schedule Type of CH3: In this model, students are assigned by the instructor to smaller groups within a course section. Students attend F2F class sessions on a rotating basis according to their small groups to engage in an interactive lesson. All students also engage in asynchronous online learning activities via Canvas.
    - Example: In an Education course scheduled on Tuesdays and Thursdays from 11:00-12:15, students are assigned by the instructor to smaller groups within the course section. Students in the first group attend F2F class sessions on Tuesdays, and students in the second group attend F2F class sessions on Thursdays. All students also engage in asynchronous online learning activities via Canvas.
  - Schedule Type of CH4: In this model, all students attend F2F class sessions in a classroom that is large enough to accommodate all enrolled students. The F2F class sessions alternate with synchronous online class sessions or asynchronous online learning activities via Canvas.
    - Example: In a Psychology course scheduled on Tuesdays and Thursdays from 2:00-3:15, all students meet F2F in Arrupe 314 on Tuesdays from 2:00-3:15, and all students engage in synchronous course sessions via Zoom on Thursdays from 2:00-3:15 (and do not meet face to face on Thursdays.)
100% Online Course Options:

Schedule Type of OSC = "Online Synchronous Course": In these courses, all students attend online class sessions that meet at specified times listed in the course schedule. There is no F2F component. The Instructor has RU Online Instructor Certification.
- Example: In a Spanish Cinema course scheduled on Tuesdays from 2:00-4:40pm, all students engage in synchronous course sessions with the instructor via Zoom every Tuesday from 2:00-4:40. There are no face-to-face class sessions.
Schedule Type of OAC = "Online Asynchronous Course": In these courses, all students engage in online learning activities with specified due dates, however there are no requirements for specific meeting times. There is no F2F component. The Instructor has RU Online Instructor Certification. There is no required real-time interaction, however there are opportunities for students to engage with one another and with the instructor, such as through an online discussion forum or online office hours.
- Example: Students enrolled in a Theology & Religious Studies Online Asynchronous course engage in all course learning activities via Canvas at times that are convenient to their own schedules. There are deadlines throughout the semester for students to engage in learning activities such as viewing the instructor’s recorded video presentations, participating in online discussion forums, and completing projects and assessments. There are no face-to- face class sessions.

Note: These additional schedule delivery modes may also be used in the course schedule:

B = Laboratory
C = Combined Lecture/Laboratory
P = Practicum/Internship
I = Independent Study
S = Seminar

Waitlist Process for Closed Courses

The waitlist process functions automatically through the self-service portal. Neither the Registrar’s Office or individual Deans’ offices will monitor waitlists.

Click this link to learn more about the Waitlist Process.